Communications Project Manager

ABOUT NIA TERO
Nia Tero is a nonprofit organization established in 2017 with the mission to work in solidarity with Indigenous Peoples who sustain thriving territories and cultures to strengthen guardianship of Earth and all beings. We believe that if place-anchored people are thriving, the places that are key for all humanity will thrive as well. For this reason, we seek to work with Indigenous peoples and local communities that share a collective territory. Specifically, we seek partners with a vision for the future that maintains living connections to place and culture and sustains intergenerational anchoring in remarkable ecosystems. We aim to partner with them in the long term to support their work towards accomplishing their vision. Nia Tero is in a start-up phase seeking candidates and partners who thrive in a dynamic environment and are flexible as the organization grows and scales.

POSITION SUMMARY
Reporting to the Associate Director, Marketing, this role is responsible for managing all projects for Nia Tero’s Communications team. This position will develop and manage workflows and processes that enable the communications function to work efficiently across Nia Tero. The Communications Project Manager will work as a collaborative team member in Nia Tero’s start-up culture, presenting a significant opportunity to form and shape new systems and processes within a growing team.

KEY RESPONSIBILITIES

• Develop and document workflows and tools (project intake forms, standard operating procedures, etc.) to set consistent and predictable norms for programmatic teams to partner with Communications.
• Review and manage contracts with service providers and agencies, tracking budget allotment and ongoing spends, deliverables and timelines, key project milestones, and ensuring successful outcomes.
• Support Communications budget management, including tracking to specific projects and streams of work.
• Manage Communications overall calendar and key communications support commitments throughout the year, updating as informed by weekly cross-team Communications meetings and project-specific requests.
• Design and implement new methods of connecting organizational project leads with Communications department.
• Coordinate creative asset collection and final product delivery so that all projects are run efficiently and delivered in a timely manner. Provide assets to other internal teams to repurpose in support of their priorities.
• Manage content and creative production schedules, deliverables, and workflows with agency partners, internal designers, and marketing/social/digital/press leads, ensuring campaigns stay on track and aligned and organize actionable feedback to agencies.
• Work with Communications team to ensure requests for promotional pickup materials during production shoots are tracked and captured on set/during audio recordings.
• Manage asset management process and comms deliverables in partnership with Associate Editor/Asset Manager, Storytelling Project Manager, and Operations team.
• Develop overall Communications project plans, schedules and agendas aligning with objectives outlined by the key stakeholders and in accordance with accepted project management standards tracking deadlines and coordinating cross organizational communications.
• Serve as Communications Team representative within internal Project Manager Community of Practice – aligning and creating cross-functional processes with peer PMs to best serve the needs of our growing organization creating cross-organizational workflows for cross-department projects.

QUALIFICATIONS

Professional Qualifications:

• At least 5 years of project management experience
• Familiarity and experience working with Indigenous Peoples preferred, as well as with nonprofits, media organizations, and/or philanthropic institutions.
• Demonstrated familiarity with project management methodologies.
• Comfort creating new systems and protocols and onboarding these processes in a diverse multicultural environment.
• Strong organizational skills, with the ability to successfully handle multiple tasks and complete assignments in a timely manner.
• Flexible and able to handle multiple projects in a timely and organized manner. Able to pivot quickly to respond to new requests.

Ideal:

• Strong learning acumen and motivation to stay informed of industry trends and new skills.
• Experience supporting a communications, marketing, or media team in a similar role.
• Working knowledge of SharePoint, Teams, budget management tools, Asana, and/or other project management tools
• Working knowledge of Spanish and/or Portuguese
• Experience with start-up cultures

WORKING CONDITIONS AND TRAVEL

This full-time position is based in Seattle, WA, with flexibility to work some evenings and weekend hours as needed. This position will have a hybrid work schedule with the ability to work from home and/or the Seattle office. The exact schedule and expectations will be agreed on during the hiring process.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• Visually or otherwise identify, observe, and assess distance, color and depth; Required to regularly communicate with others and exchange accurate information.
• Able to operate a computer and other office productivity equipment; able to remain stationary at a computer for extended periods of time and move around his/her assigned workspace.

HOW TO APPLY:

If interested in this role, please click on "APPLY NOW" to email your cover letter and resume by March 24, 2023 and include “Communications Project Manager” in the subject line.

Nia Tero is a polycultural, global organization that strives to have an inclusive, equitable, and diverse work culture. We strongly encourage people from historically excluded groups to apply.

The salary for this position is USD $90,000-$100,000 annually based on experience. Our compensation program is U.S. based and pay ranges are representative of compensation in the U.S. market. For positions outside of the U.S., pay rates are determined based on the applicable local regional market.

This is a full-time permanent position and qualifies for healthcare benefits (medical, dental and vision), 401K and paid time off (including vacation leave, sick leave and personal days).